Exhibit

Exhibitor Registration Details

AVTech 2025 will be offering exhibit space to companies qualifying under DD2345 and US Citizens only requirement.

Applications and payment must be received no later than November 8, 2024 to be eligible for the Presale Rate.

All Exhibitor Staff must be U.S. Citizens and provide a DD2345. These are mandatory requirements - there are NO exceptions.

Important Note: Exhibit Staff will not have access to the General Session or Technical Sessions. To attend any sessions outside of the Exhibit areas, you must register and pay for an Attendee Badge.

Another Important Note: All displays must contain open and non-proprietary information.

10x10 Booth Space Includes:

Attendee networking functions in exhibit space

Company/Organization listing on Website

Listing on interactive exhibit layout with links to Company/Organization website

Company/Organization contact information and exhibitor prospectus listed

Two (2) Exhibitor Staff badges per each 10' x 10' purchased

Exhibition Security

Standard 8-foot back drape and 3-foot side drape

Access to the Arctos ProLead App

Exhibitor Service Manual

As an Exhibitor in the AVTech Symposium, we hereby agree to conduct business in a professional manner, to observe the exhibit show hours, and to the following rules and regulations:

1. Exhibitor assumes entire responsibility and hereby agrees to protect and indemnify the AVTech Symposium, ARCTOS (formerly Universal Technology Corporation), Show Management and its subcontractors, show hosts, sponsors and cosponsors, and the Dayton Convention Center harmless from any claims, losses, expenses, (including attorneys’ fees) and liability arising in connection with the AVTech Symposium being held at the Dayton Convention Center, September 12-14, 2025. Exhibitor agrees to make no claims whatsoever for loss, theft, damage, destruction of goods; nor for any injury to himself or employees while in the exhibit hall; nor for any damage of any nature, including damage to his business, nor for any loss resulting from labor disputes, acts of God or nature, or any actions of any nature of the AVTech Symposium and Show Management.
2. Upon acceptance of the booth application, payment must be received within 45 days or space may be released.
3. Exhibitor must notify Show Management in writing if it needs to change its booth size, change its company listing and/or contact information, as well as if it needs to cancel out of the show. Please note: In the event of total or partial cancellation (space size reduction) by Exhibitor, the booth fee will not be reduced or refunded.
4. Exhibitor must designate a Point of Contact for the show. Information regarding the show will be disseminated to the Point of Contact electronically. The Show Management will provide the Exhibitor an Exhibitor Log-in User ID and Password to use to register staff members, upload logos, etc. This log-in will allow an Exhibitor to obtain information not listed on the Exhibiting page of the website.
5. Exhibitor acknowledges that the AVTech Symposium, ARCTOS (formerly Universal Technology Corporation), Show Management and its subcontractors, and the Dayton Convention Center do not maintain insurance covering the Exhibitor’s property. The Exhibitor is advised to carry floater insurance to cover their exhibit material against damage and loss and public liability insurance to cover against injury to the Exhibitor, its staff, and to injury to others. All property of Exhibitor is understood to remain under its custody and control in transit to and from and within the confines of the exhibit area.
6. No exhibit shall be permitted to interfere with a neighboring exhibit. Island exhibits must not include a back wall that blocks visibility of neighboring booths. In-line booth walls or equipment displayed must not exceed eight (8) feet in height. Any exceptions or modifications to the height restrictions must be approved by Show Management.
7. All exhibits must be set up by 8:00 AM on Tuesday. If for some reason booth materials have not yet arrived and the Exhibitor must set up on the following day, setup must be coordinated with Service Decorator and Show Management to ensure booths are setup during the slower traffic times.
8. No explosives, fuel, combustibles, hazardous materials, decorative materials neither fireproofed nor flameproofed, or any other materials or substances deemed hazardous under applicable fire regulations may be brought into the Exhibit Hall.
9. Exhibitors must observe all union regulations in force at the Exhibit Hall and use qualified personnel for services.