E X H I B I T O R   I N F O R M A T I O N

Give your company the spotlight!


Exhibit Booths for 2023 are SOLD OUT

View the 2023 Exhibit Hall Layout

AVTech 2023 will be offering exhibit space to companies qualifying under DD2345 and US Citizens only requirement.

Applications and payment must be received no later than Friday, August 25, 2023.

All Exhibitor Staff must be U.S. Citizens and provide a DD2345. These are mandatory requirements - there are NO exceptions.

Important Note: Exhibit Staff will not have access to the General Session or Technical Sessions. To attend any sessions outside of the Exhibit areas, you must register and pay for an Attendee Badge.

Another Important Note: All displays must contain open and non-proprietary information.


Booth Space Includes:

Attendee networking functions in exhibit space
Company/Organization listing on Website
Listing on interactive exhibit layout with links to Company/Organization website
Company/Organization contact information and exhibitor prospectus listed
Two (2) Exhibitor Staff badges per each 10' x 10' purchased
Exhibition Security
Standard 8-foot back drape and 3-foot side drape
Access to the Arctos ProLead App
Exhibitor Service Manual

Interactive Exhibitor Layout


Additional Information

As stated in the rules and regulations, if an Exhibitor must cancel their booth space or a portion of their booth space upon acceptance of the application, booth fees are non-refundable.
Details on what is expected from the exhibitors will be disseminated to the designated Point of Contact for your organization’s registered booth. Much of the process has been designed as an online procedure, so once the application has been processed the Point of Contact will be sent an ID and password. This ID and password will be required to access the Exhibitor Login Page. On this page you will be able to upload your company logo, product descriptions, register exhibit staff members, and access other information pertaining to your exhibit booth. The Point of Contact will be notified once the Login Page is available for submittal of such information. When you fill out your exhibit application, please make sure that the Point of Contact is the correct contact for receiving the exhibit information for next Symposium.
Arctos is proud to introduce the ultimate exhibitor lead tracker app, ProLead. Use this FREE app to manage and track your leads at Arctos Events with ease.
Tradeshow Services
245 Huls Drive
Clayton, OH 45315
Telephone: 937-832-0144
Email: info@tradeshow-services.com
Exhibit Manager
Ms. Elise Rountree
2601 Mission Point Blvd, Suite 300
Beavercreek, Ohio 45431
Telephone: 937-739-8120
Email: Elise Rountree
Noon - 5:00 PM   Exhibitor Set-Up
8:00 AM - 4:30 PM   Exhibits Open
8:00 AM - 10:00 AM   Continental Breakfast
12:00 AM - 1:00 PM   Lunch
2:45 PM - 3:15 PM   Refreshment Break
7:00 AM - 5:00 PM   Exhibits Open
7:00 AM - 8:30 AM   Continental Breakfast
10:00 AM - 10:30 AM   Refreshment Break
12:00 PM - 1:00 PM   Lunch
2:30 PM - 3:00 PM   Refreshment Break
7:00 AM - 3:00 PM   Exhibits Open
7:00 AM - 8:00 AM   Continental Breakfast
10:00 AM - 10:30 AM   Refreshment Break
12:00 PM - 1:00 PM   Lunch
2:30 PM - 3:00 PM   Refreshment Break
3:00 PM   Exhibits Close
3:00 PM - 6:00 PM   Exhibit Teardown

As an Exhibitor in the show, we hereby agree to conduct business in a professional manner, to observe the exhibit show hours, and to the following rules and regulations:

  • 1: Exhibitor assumes entire responsibility and hereby agrees to protect and indemnify the AVTech Symposium, ARCTOS (formerly Universal Technology Corporation), Show Management and its subcontractors, show hosts, sponsors and cosponsors, and the Dayton Convention Center harmless from any claims, losses, expenses, (including attorneys’ fees) and liability arising in connection with the AVTech Symposium being held at the Dayton Convention Center, September 12-14, 2023. Exhibitor agrees to make no claims whatsoever for loss, theft, damage, destruction of goods; nor for any injury to himself or employees while in the exhibit hall; nor for any damage of any nature, including damage to his business, nor for any loss resulting from labor disputes, acts of God or nature, or any actions of any nature of the AVTech Symposium and Show Management.

  • 2: Upon acceptance of the booth application, payment must be received within 45 days or space may be released.

  • 3: Exhibitor to notify Show Management in writing if it needs to change its booth size, change its company listing and/or contact information, as well as if it needs to cancel out of the show. Please note: In the event of total or partial cancellation (space size reduction) by Exhibitor, the booth fee will not be reduced or refunded.

  • 4: Exhibitor must designate a Point of Contact for the show. Information regarding the show will be disseminated to the Point of Contact electronically. The Show Management will provide the Exhibitor an Exhibitor Log-in User ID and Password to use to register staff members, upload logos, etc. This log-in will allow an Exhibitor to obtain information not listed on the Exhibiting page of the website.

  • 5: Exhibitor acknowledges that the AVTech Symposium, ARCTOS (formerly Universal Technology Corporation), Show Management and its subcontractors, and the Dayton Convention Center do not maintain insurance covering the Exhibitor’s property. The Exhibitor is advised to carry floater insurance to cover their exhibit material against damage and loss and public liability insurance to cover against injury to the Exhibitor, its staff, and to injury to others. All property of Exhibitor is understood to remain under its custody and control in transit to and from and within the confines of the exhibit area.

  • 6: No exhibit shall be permitted to interfere with a neighboring exhibit. Island exhibits must not include a back wall that blocks visibility of neighboring booths. In-line booth walls or equipment displayed must not exceed eight (8) feet in height. Any exceptions or modifications to the height restrictions must be approved by Show Management.

  • 7: All exhibits must be set up by 8:00 AM on Tuesday. If for some reason booth materials have not yet arrived and the Exhibitor must set up on the following day, setup must be coordinated with Service Decorator and Show Management to ensure booths are setup during the slower traffic times.

  • 8: No explosives, fuel, combustibles, hazardous materials, decorative materials neither fireproofed nor flameproofed, or any other materials or substances deemed hazardous under applicable fire regulations may be brought into the Exhibit Hall.

  • 9: Exhibitor must observe all union regulations in force in the Exhibit Hall and use qualified personnel for services.